Welcome to the Maxpo event as an exhibitor!
Thu 31.8.2023 9 am – 5 pm
Fri 1.9.2023 9 am – 5 pm
Sat 2.9.2023 9 am – 4 pmEXHIBITORS’ ONLINE SERVICE CHANNEL EMESSUKESKUS Construction schedules and entrances
Check your invoicing details
Check your invoicing details on the order confirmation and send any comments to email@example.com by 4.5.2023.
Please note that changes made to the invoicing details after the invoice has been issued are subject to an additional charge.
Propose a program
If you have an interesting, current or entertaining program that you would like to present to fair visitors, please propose a program by 20th of May through eMessukeskus under Programme or send an email to producer Nea Helenius, firstname.lastname@example.org.
Update your company profile
We encourage you to update your company profile in eMessukeskus under Market your participation no later than 30.6.2023 to ensure visibility in the event info.Instructions for updating your profile page
Invite visitors to the event
This event uses electronic, free of charge eInvitations which allows you to reach hundreds of customers with just one click. The invitation can be customized with your own greeting and photos. The eInvitation tool and instructions can be found through eMessukeskus under Invite your customers.INSTRUCTIONS FOR EINVITATION
Register co-exhibitors participating in your joint stand through eMessukeskus (section Co-exhibitors) at the latest on 30.6.2023 and ensure their visibility in the event info. Co-exhibitors will be granted their own company-specific account and ID to use eMessukeskus.
Co-exhibitors will be charged a registration fee according to the event-specific participation conditions. The registration fee for co-exhibitors for this event is 440 € + VAT.
Order a customized stand plan and implementation or a ready-to-use solution
Depending on your needs, we can deliver a customised stand plan with implementation, or you may choose from three different options that are ready-to-use. Reusability of structural materials and energy efficiency in lighting are key aspects of our stand packages.Explore and order
Plan and order stand structures and furniture
We price according to price periods. The earlier you place an order, the more you will save on the required products and services. Furthermore, you can ensure the availability of necessary products.
Structures and furniture can be ordered through eMessukeskus under Order products and services. Placing your order by 21.7.2023 you will acquire the products at a lower cost.
On 22.7 prices will increase by 20%
On 11.8 prices will increase by 50%
On 24.8 prices will increase by 100%
Save money by placing your order in advance!Instruction for construction
Publish your stand programme
Does your stand offer a specific programme during the event? Update the programme to eMessukeskus (under Programme) to ensure its publication on our event website – this will guarantee you additional visibility completely free of charge.
Make the most of logos and banners of the event in your own marketing channels
Don’t forget to share your event participation and new product releases taking place during the event in your own marketing and communications channels such as social media. You can use the event logos, banners and images to advertise your attendance without restrictions.Mediabank
Take media representatives, bloggers and social media influencers into account
Actively contact journalists and influencers inviting them to visit your stand. Publish press releases through eMessukeskus (under Market your participation) and submit printable versions to our Press Centre, which is open during the event opening hours. You can recognize journalists by their PRESS badge and bloggers along with social media influencers by their CONTENT CREATOR badge. The event is attended by numerous media outlets.
Please advise the Communications Manager of the event should your stand include new releases, performers, a specific programme, press conferences or other activities that could interest the media. This will ensure that overlapping events can be avoided. Communications Manager Teija Armanto, tel. +358 50 376 0804, Teija.Armanto@messukeskus.com.
Catering and restaurants
The restaurant services of Maxpo are operated by Casseli Oy restaurants.
Exhibitors can order lunch and coffee coupons in advance or buy them onsite at Maxpo. Coupons can be ordered in advance through invoicing. Coubon and catering orders should be made by 15 th of August at the latest.
Contact information for Casseli restaurants: email@example.com
Notification of selling, serving food and alcohol on your stand
Submit a notification of temporary food product give-aways and sales to the Environment Centre of the City of Helsinki 4 working days prior to the event at the latest. More information here, Catering services, food products at the stand.
According to Finnish alcohol licensing legislation, selling and serving alcoholic beverages is always subject to license. In Maxpo, the license-holder is Casseli Oy. Alcohol orders for your stand should be made by 15 th of August at the latest.
Contact information for Casseli restaurants: firstname.lastname@example.org, Tony Pöppönen, phone 044 284 1935
Passes for exhibitors and constructors
You can conveniently email or send passes to your event team members mobile device through eMessukeskus (the Submit Passes tool opens later.) The pass holder can print it in advance through the email link or the pass can alternatively be printed at any of the entrances of the exhibition centre or at our Exhibition Office. Badge pockets for passes are available at the entrances and the Exhibition Office.
You can create as many passes as necessary.
The exhibitor pass is for your personnel at the stand during the fair. This pass is personal and valid during the construction, event, and dismantling periods of the event. The pass must be always visible during the event. In addition, the pass enables its holder to enter the Exhibitors’ Lounge together with benefits for purchasing goods (including lunch for exhibitors and discounts in Compass Group cafes).
The constructor pass is valid during the construction and dismantling periods of the event. The constructor pass is free of charge.INSTRUCTIONS FOR SENDING ELECTRONIC PASSES
Evening event at the exhibition stand
After closing time, you can hold an evening event at the exhibition stand on Friday 1 September from 5:00 p.m. to 10:00 p.m
Report the pre-estimated number of participants for the event to producer Nea Helenius, email@example.com.
Catering orders should be made by 15 th of August at the latest. Contact information for Casseli restaurants: firstname.lastname@example.org
Wireless devices at Maxpo
If the stand is using wireless devices (e.g., wireless microphones, radio-controlled devices), they must be reported in advance by Friday, August 11th to the address email@example.com. Please indicate the devices that are being used in the stand and the frequencies they are intended to operate on. We will go through the frequencies to avoid any overlaps, ensuring the functionality of all devices during the event. We will be in touch if any changes need to be made to the frequency ranges being used.
On the opening morning of the event, Thursday, August 31st, we will still be testing frequencies from 8 to 9 AM. During this time, the devices being used in the department should be turned on; no other actions need to be taken.
The fair is organized at Hyvinkää Airport.
Hyvinkää Airport address: Lentokentäntie 50, 05820 Hyvinkää.
Entrance to the exhibition area via Pohjoinen kehätie.
Enter Lentokentäntie 50, 05820 Hyvinkää/Hausjärvi into your navigation system and follow the Maxpo signs to the parking area.
The taxi stand can be found outside the main gate. Parking is free.
Take care of the safety of your stand
Never leave valuables accessible when the exhibition day ends. Take care of all necessary insurances and consider renting possible safety accessories such as showcases, locks or security cables for computers and / or monitors.
In like manner we are prepared to take care of other possible security needs regarding your stand. These needs can be addressed with our security services partner Securitas. Read more about the available security services on eMessukeskus under Products & services in the category Safety (under Stand services) .
The Exhibition Office assists exhibitors and constructors during the construction and opening hours of the event regarding matters such as stand orders. Exhibition office phone number: 040 450 3241
The Exhibition office is located in the southern side of the exhibition area. It is open during construction and the opening hours of the fair as follows:
Mon 28 August 9 am – 5 pm
Tue 29 August 9 am – 5 pm
Wed 30 august 9 am – 5 pm
Thu 31 August 9 am – 5 pm
Fri 1 September 9 am – 5 pm
Sat 2 September 9 am – 4 pm